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Helpful Information for the Payroll Preparer

The Payroll Manual is produced and maintained by Payroll Services. To receive a copy of this manual, you should print the information from the links below in the Training Manual section.

Payroll Trainings:
Absences _ Processes and Reports:
- Absence Quota Information Report
- Absence Report - ZP100
- Absence Report - ZP120
- Unpaid Absence Entries _ Create
Alternative Worksite Procedures:
- Alternative Worksite Procedures
Attendance and Multi Position Entries:
- Non-Electronic Timesheet Users _ Additional Hours Time Entries
- Non-Electronic Timesheet Users _ Multiple Position Hour Time Entries
Beginning of the Year:
- Beginning of the Year Payroll Services Training Session 24-25 _ PDF
- Beginning of the Year Payroll Services Training Session 24-25 _ Video
Comp Time - Non-Timesheet Users:
- Non-Timesheet Users _ Comp Time Entries
Electronic Time Verification Record:
Off-Cycle Checks Policy:
- General Information
Other SAP Reports:
- Hourly Rate per Assignment, Display
- Overtime Report
- Staffing Position Report
Substitution Time Entries:
Supervisors:
- Leave Request Manager Approval
- Manage Substitution Rules
Union Leave:
- Union Leave Process
Payroll Preparers:
Supervisors:
- Electronic Time Verification Record - Manager Approval
- Manage Substitution Rules
Users:
- Classified Employees:
- Instructional Employees:
- Hourly Assignments or Multiple Positions:
FAQ's:
- Electronic Time Verification Record - FAQ's
Payroll Preparers:
- Payroll Preparer - Enter Emergency Hours on Behalf of Employee
Supervisors:
Employees:
- Employee - Enter Emergency Hours
2025 Summer Trainings:
- 2025 _ Summer School Payroll and Budget Training _ PDF
- 2025 _ Summer School Payroll and Budget Training _Webex Recording
***To access the training recording, please enter the following password when prompted: Summer2025
- 2025 _ Creating Summer Assignments Training _ PDF
- 2025 _ Creating Summer Assignments Training _ Webex Recording
***To access the training recording, please enter the following password when prompted: 6bCYCdfE

Instructions for Payroll Preparers:
Instructions for Employees:
- Electronic Time Verification Record - 10 Month Instructional - Create Summer Entries
- Electronic Time Verification Record - 10 Month Classified - Create Summer Entries
Payroll Summer Calendars:
- Payroll Area 71
- Payroll Area 81
- Payroll Area 82
- Payroll Area 83
- Payroll Area 84
- Payroll Area 85
- Payroll Area 87
- Payroll Area 93
- Payroll Area 94
- Payroll Area 97
Payroll Summer Checks:
- Payroll Check Dated _ 06-11-25
- Payroll Check Dated _ 06-18-25
- Payroll Check Dated _ 06-25-25
- Payroll Check Dated _ 07-02-25
- Payroll Check Dated _ 07-09-25
- Payroll Check Dated _ 07-16-25
- Payroll Check Dated _ 07-23-25
- Payroll Check Dated _ 07-30-25
- Payroll Check Dated _ 08-06-25
This list is for payroll preparers ONLY. Employees should see their Payroll Preparer at their work location if they need assistance. If the payroll preparer cannot resolve the problem, he/she will contact Payroll Services to help resolve the issue.
- Work Locations Distribution List

Helpful Information for the Payroll Preparer

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Helpful Information for the Payroll Preparer

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