Payroll Emergency Procedures
This site will be updated frequently, as new information becomes available.
Eligible Critical and Essential Personnel that were required to work during the emergency will receive compensation as follows for normally scheduled work hours and any eligible overtime as required by Fair Labor Standards (FLSA) or union contracts.
In addition, eligible employees will receive premium pay for all emergency hours worked at a rate of 150% (time and a half) if district operations are suspended and/or 100% (straight time) if district operations are maintained during the disaster event.
All Payroll Emergency Time Entries
All hours worked before, during and after an emergency must be documented and tracked for payroll, FLSA, FEMA, and federal or state reimbursement. It is important to understand that power, network access, phones, and email might be limited or unavailable during an emergency.
The following procedures must be followed until power is restored:
Print and Complete the Payroll Emergency Survival Guide (see link on right):
- Instructions
- Time Verification Record
- Disaster Staff Sign-In Sheet
- Disaster Activity Log (worksheet only)
The following procedures must be followed when network access is available:
- Use the Disaster Activity Log as a worksheet to enter all labor hours in myOCPS.
- Complete the Time Verification Record (NON Kronos users only) for all hours worked.
- Ensure all hours have been reported based on the Sign-In Sheet at the
- worksite.
- Supervisors must sign all Time Verification Records (NON Kronos users only), approve labor hours and leave hours entered in MyOCPS, and reconcile all time and attendance records.
- Copies of Time Verification Records and Sign-In Sheets (NON Kronos users only) must be maintained at the worksite and a copy sent to the primary worksite for each employee that worked during the emergency event.
Personnel:
During such events, Critical and Essential personnel are vital to the response and recovery from a disaster or emergency and will be required to work to ensure the safety and continued operations of the District.
Employees required to work in critical or essential roles have been identified by the Chief level representative for each division. Employees may be asked, by their supervisors, to perform duties in these capacities, which may be different from their permanent positions. Proper tracking of all time worked prior to, during, and after an emergent event is paramount for FEMA and federal or state reimbursement.
Additional settings for Safari Browser.
