Establish and maintain a system of control and accountability for capital assets having a value of $5,000.00 or more.

• Accounting and reporting of capital assets such as: land, land improvements, buildings, building improvements, construction in progress, machinery and equipment, vehicles, infrastructure, easements and road right-of-ways.
• Maintain proper accountability and system for control of all capital assets.
• Coordinate an annual site-based physical inventory of all district owned tangible property.
• Conduct physical inventory for changes in property custodians.
• Reconcile physical inventories to perpetual property records and prepare monthly oversight reports.
• Utilize methods to accurately identify, record, and evaluate capital assets.
• Ensure compliance with federal and state laws, rules of the Auditor General and Board Policies and procedures as it relates to capital assets.
• Conduct periodic training for property custodians and managers.
• Track asset values for the purpose of insurance and provide such information to Risk Management.
• Respond to requests for reports and information from sponsors, auditors and other parties.

• All tangible personal property should be physically tagged, marked with indelible ink and updated in SAP within ten working days of receipt of the property tags.
• Periodically review your perpetual inventory to identify any discrepancy and follow-up with property accounting to ensure accuracy of your baseline inventory data.
• The ZAUI program is made available at a specific time during the fiscal year to allow work locations to record the results of their annual site-base inventory.