Student Accident/Injury Report

Please use this form to submit student accidents/injuries electronically. Handwritten reports will no longer be accepted.

**If entering multiple incident reports, you must click the RESET button after each submission. 

Q. When should Risk Management be notified?
A. In accordance with School Board Policy JLCE, student incidents are required to be reported within 48 hours of occurrence.

Q. What type of incident or injury should be reported to Risk Management?
A. Risk Mgmt. does not need to know about every bump, bruise, headache or vomit that comes to the clinic.

Here are 3 basic scenarios when an incident should be reported to Risk Management:

• The incident or injury warrants immediate medical attention by either parent pick up, school takes them, or 911 is called. This includes assault.
• The student received medical treatment for school incident resulting in doctor’s note provided excusing absence, limiting activity (no PE, on crutches, etc.)
• Parent is inquiring about reimbursement of medical expenses due to incident or involved an attorney.

Student Athletes Incidents:
OCPS has partnered with School Insurance of Florida to provide accident insurance for student athletes while participating in FHSAA sanctioned sports.

• How to File a Claim with School Insurance of Florida Q & A
• School Insurance of FL Injury Claim Form _ English
  • Claim form for Student Athlete Incidents 
• School Insurance of FL Injury Claim Form _ Spanish
  • Formulario de reclamos para incidentes de estudiantes atletas 
• Interscholastic Sports Accident Insurance Summary
  • Summary of Insurance available for Student Athlete Injuries while participating in school sports activities
• Interscholastic Sports Accident Insurance Summary_ Spanish
  • Sumario del seguro disponible para lesiones de estudiantes deportistas mientras participan en actividades deportivas escolares

Please contact Risk Management for student incidents during: 

• CTE Instructions
• Extended Day Services 

Workers' Compensation

Any employee who is injured on the job is required to immediately report the injury to the appropriate supervisor and complete the required forms. Employee injuries MUST be reported to the Workers' Compensation department.

Should you have any questions regarding employee work injuries, please contact the Workers' Compensation department at 407.317.3904 or email WorkersComp@ocps.net.

General Incident Report

In accordance with School Board Policy KI, visitor incidents are required to be reported within 48 hours of occurrence. 

Use this fillable form to report all other incidents. Not intended for Student or Employee injury

When an employee is involved in a crash/incident while driving a District owned/leased vehicle (school bus or white fleet) the two forms below must be completed:

• Drivers Incident Report Form SA129B - To be completed by the driver of the OCPS vehicle 
• Manager's Crash Report Form SA131 - To be completed by the driver's supervisor

Prop 5 – LAPTOPS / DIGITAL DEVICES
ONLY use this form to report damages, theft, or failure to return of laptops or digital devices assigned to students or employees.

• A police report is required, if the loss/damage is a result of break-in or strong-armed robbery.

Prop 5 – ALL OTHER ASSETS
This form is used to report damages or theft of OCPS assets, Inventory Reporting, or Hurricane Damage. This includes, but is not limited to, damage to buildings, furniture, fixtures, and other equipment. 
This form is NOT intended to be used for Personal Property that is lost or damaged.

• A $750 deductible applies for all covered losses. 
• A police report is required, if the loss/damage is a result of theft or vandalism. 

Submitter: Click here to view any Prop5 submissions that YOU have submitted. The Submitter will have access to only view the entries that they submitted.

School Administrators: Click here to view any submissions for your school. School Administration should have access to view all submitted entries for their school. 

If you have recently moved schools and this dashboard has not updated, please email RiskManagement@ocps.net with the names of your OLD school and NEW school so that the dashboard can be updated accordingly.